NSCF Employment Opportunity – Program Coordinator
Employment Opportunity
Program Coordinator
Now Accepting Applications: Deadline November 5, 2018
Permanent Part time Position Please submit resume and references to tim@nscf.ca For more information call 902-423-4688
Start Date: November, 2018
Under the direction of the Executive Director, the Program Coordinator will be responsible for administrative tasks required for the smooth operation of the Federation’s programs. The Federation currently present two weekend programs for children and youth, 3 weeklong summer choir camps, an auditioned provincial youth choir, and other projects. S/he will assist with the program management, presentation and promotion, including tracking registrations; receipting and database maintenance; updating, creation, and distribution of information packages for program participants and program staff, as well as promotion and evaluation of programs.
JOB DESCRIPTION
PROGRAM COORDINATOR
• This is a salaried position hired by and responsible to the Executive Director. It is expected that the Program Coordinator is capable of working with minimal supervision.
• This is a permanent part-time position which requires 14-21 hours per week. The selected candidate will set regular office hours in consultation with the Executive Director. It is preferred that the selected candidate be present in the office at least two days per week.
• The position will include sick leave and vacation time commensurate with the Personnel Policies of the Nova Scotia Choral Federation.
PROGRAMS
Sing Summer Programs – Junior, Youth, Adult and Conducting Choir Camps
Bursary Programs
Nova Scotia Youth choir
Children’s Chorus of Nova Scotia
Juventata
National Youth Choir
Other Programs and Workshops as developed/required
• Create, maintain, and implement a critical path for all office work associated with NSCF the programs
• Assist the Executive Director in the development of program budgets and work within those budgets
• Seek external funding for programs through grant, donations, and advertising
• Provide required documentation for program expenses and revenue
• Create and implement, in cooperation with the Executive Director, a promotional plan
• Create, in cooperation with the Executive Director, all promotional materials
• Create and maintain database for registration
• Create and/or adapt program information packages
• Create and maintain a database for program staff
• Solicit and contract all program staff in compliance with hiring policy
• Act as artistic liaison with guest clinicians
• Develop and implement staff training procedures
• Ensure the smooth running of programs
• Oversee program evaluation and development in conjunction with program committees
• Coordinate administrative follow-up including thank you letters and archival work
• Assist with music acquisitions for all programs
• Assist to catalogue new music
• Order and/or borrow music for programs within specified budgets
• Prepare music packages for programs – numbered and assigned
• Keep records of music on loan for programs
• Record music returned
• Invoice for lost music
• Assist, in consultation with the Executive Director, with administrative work for other programs
GENERAL
Other Programs and Services
Duties set out are representative of the principle responsibilities of the position and are not to be construed as all-inclusive.
Telephone/Reception
• Receive telephone calls courteously and transfer and/or deal with them as required
• Deal with visitors/customers in a courteous, efficient manner
Library General Operations
• Responsible to assist with smooth operation of the music library
• Asist with/prepare music loans for customers
• Mail out phone orders from out-of-town members
• Maintain and update library database
POSITION REQUIREMENTS
Minimum Education Requirements
• University undergraduate degree with music, marketing, public administration and/or library training, or equivalent experience
• Experience in education and/or event and programs presentation and development, or equivalent experience
Special Knowledge and Skills Required
• Ability to read music is an asset. An appreciation of choral music, a willingness to learn and understand technical and practical choral terminology is essential.
• Good writing and communications skills are required. Ability to work with and develop volunteers is essential.
• Knowledge and experience with computers is required. A working knowledge of Microsoft Office including database, spreadsheet, word processing, Google apps and scheduling and email software is recommended. Must be comfortable with web based social media and have a willingness to adapt to that changing environment. A working knowledge of Adobe Creative Suite is an asset.
CFNS OPEN HOUSE 2018 – DECEMBER 5, 2018 4-7 PM
ALL NSCF MEMBERS WELCOME! PLEASE RSVP
Choirs for Change – Nocturne!
On Saturday, October 13th, Polaris performed for Nocturne Halifax: Art at Night festival. Performing in Halifax’s oldest building, St. Paul’s Anglican Church, Polaris sang Jason Noble’s “Furiouser and Spuriouser” six times between 6pm and midnight. The performances were a huge success, drawing an estimated 1,500 people (which led to a Nocturne photographer stating that it was the most well-attended event of the night!).
Don’t worry if you missed the evening’s performances, because Polaris will be reprising “Furiouser and Spuriouser” at Choirs for Change’s fundraiser concert on November 2nd. The concert will also include performances by Spira and individual members of our choirs. The event will begin at 7:30pm (door opening at 7:00pm) at St. Andrew’s United Church community hall. Tickets are Pay-What-You-Can with a suggested donation of $20, and are available online through eventbrite or at the door. This is not a night to miss!
For more information, contact us at choirsforchange@gmail.com
Halifax Gay Men’s Chorus – Inaugural Meeting
There will be an information session on the upcoming Halifax Gay Men’s Chorus, on November 1st, from 6pm-8:30pm at the Halifax Central Library (5440 Spring Garden Road) at the Lindsay Children’s Room.
The session will include information about joining the chorus, refreshments, and a screening of “We Are the Vancouver Men’s Chorus” from the Vancouver Queer Film Festival.
Choirs for Change – Retreat!
For their second annual retreat weekend, Polaris singers went out to Hubbards to sing, to grow, and to connect.
This year they had the pleasure of being joined by Geung Kroeker-Lee, Artistic Director of Prairie Voices (Manitoba), who was able to be with them thanks to a grant from Arts Nova Scotia.
Between braving the cold waters of Hubbards Cove for a swim and going for walks on the rocky beach, members of Polaris were preparing for their upcoming performance for Nocturne: Art at Night Festival in Halifax on October 13th. They will be performing Jason Noble’s “Furiouser and Spuriouser” every hour, on the hour, between 6pm and midnight at St. Paul’s Anglican Church. As Jason Noble says, this piece is “a musical fairytale about the Internet after Lewis Carroll and René Descartes.”
Under the guidance of Geung Kroeker-Lee and conductor Jack Bennet, Polaris was also busy rehearsing for their upcoming fundraiser on November 2nd. More details about that performance to come!
Nova Scotia Youth Choir Black Folder Campaign
We have purchased new embossed choral folders for the Nova Scotia Youth Choir and would like to give our member choirs an opportunity to help us offset this cost and also advertise your choir to these wonderful singers. When a choir donates $30 towards the cost of the folder we will insert a card in the inside plastic pocket to acknowledge your choir’s donation but also to promote your choir to our singers. Please provide both your choir name and contact information with your donation so we can include it on the insert. Of course if an individual is interested we can acknowledge your donation in the inside plastic pocket if you like.
All donors will be acknowledged and can receive a charitable tax receipt.
You can make a donation by visiting Donate Here
Nova Scotia Youth Choir 2018 Concert Tour
Once again the Nova Scotia Youth Choir has had a wonderful season, culminating in a concert tour that included three concerts and a church service and took us from Amherst to Halifax. Thank you to all the singers for their hard work and dedication to the choir. All three performances were exciting and moving. Thank you also to our music staff, Guest Conductor – Timothy Shantz; Accompanist – Cynthia Davies; Resident Conductors – Christina Murray and Gary Ewer; and our Vocal Staff – Jason Davis, Lucy Hayes-Davis, Jennifer Farrell and Ross Thompson. What a team!
Check out our YouTube Channel for a listen! NSYC 2018 Concert – Amherst
Tonic! quartet nominated for “Image of Harmony Award”
Tonic! has been the Atlantic Champion Women’s Barbershop Quartet every year since 2015, but there is more to this quartet than a cappella singing excellence. Recognizing their service to their barbershop chorus and beyond, members of their choral community have nominated Tonic! for Harmony Incorporated’s “Image of Harmony” Award.
Created in July 2012, Tonic! has gathered a long list of accolades at the Atlantic (Area 1) Championships. In addition to their four championships, the quartet received the Kathryn Ryan Memorial Trophy in 2015 and 2017 (most improved quartet based on score from previous year) and the Karen Gordon Memorial Trophy every year since 2015 (highest performance score). Always striving to improve their craft, current members Marion Fraser Pritchard (lead), Adele Merritt (bass), Cathy Hunter (baritone) and Mary Gareau (tenor), attended the Barbershop Harmony’s Society “Harmony University” in Nashville TN in the summer of 2017. Tonic! finished 2017 with their best showing ever at Harmony Incorporated’s International Quartet Competition, taking the eighth position in the coveted top ten.
Within the ScotianAires, the chorus to which all four belong, the women of Tonic! take on many leadership roles. Adele and Cathy are both assistant directors and section leaders for their voice parts. Adele has served as Music Chair and on the board of directors and Cathy is now the chorus librarian. Marion is a bass section leader, member of the board of directors and is Social Committee Co-Chair. Marion also serves as the Area 1 Quartet Co-ordinator. Mary just completed a very active few years as Music Chair and curator of the chorus history book and was Facilities Chair for the Area 1 contest for the last two years. These are just some examples of the duties the four have taken on over their time with the ScotianAires. And every chorus member knows that aside from their “official” roles, each of these talented women lead, encourage and support in many informal ways as well.
Teaching and developing the skills for and the love of a cappella singing is also a priority for this quartet. Adele and Cathy were responsible for preparing and implementing the “Find your Voice Program” for prospective new singers in the fall of 2015 and all four Tonic! members were involved in teaching this program. Adele and Cathy were also part of a group of musical leaders from the chorus that prepared a series of “Early Bird” training sessions that took place in the half hour before the chorus formal rehearsal and ran for two years. These were made available to any chorus member for their own development free of charge. For the past few summers Tonic! has led the chorus in ‘summer sessions’. Several of these have focused on encouraging quartetting, but the sessions have also helped members focus on vocal technique and just the fun of singing together!
As a quartet, Tonic! has also performed at numerous fundraisers and community functions including retirement parties, corporate events, at schools, at the Halifax Central library, and other venues too numerous to mention. They have also served as a demo quartet for Harmony Incorporated education classes, including Richard Llewellyn’s “Riser Placement for Quartets” class at the International Convention and Contests in 2015 in Verona, NY. For the past two years Tonic! has been the teaching quartet for the Area 1 Education days.
Area 1 director Linda Brehaut sums it up this way. “Area 1 is so pleased to have Tonic! represent us as our Area Champions!!! They have played a significant role in mentoring other quartets in the Area
through their willingness to teach, encourage and motivate….One characteristic of this quartet that stands out to me is their humble attitudes; despite being our Area champs, they are as quick to work with a novice quartet as they are to come along side our other medaling quartets, motivated as much by teaching as they are by learning.”
The chosen quartet will receive the “Image of Harmony” award at this year’s International Competition in Orlando, FL in early November. Thank you to Tonic! and all the nominated quartets for the many ways you nurture and spread the joy of a cappella harmony!